1.       Publish RFP

2.       Notify vendors of RFP publication

3.       Vendor investigative sessions with business area & ITO

4.       Vendor written questions & published responses

5.       Receipt of vendor proposals

6.       Copy proposals to Project Team (comprising business area, technical, specialist, project management staff)

7.       Summarize proposals & copy summary to Project Team

8.       Individual review of proposals by Project Team members

9.       Shortlisting meeting

a.       Comprised of Project Team

b.       Each member – provide personal shortlist, based on proposals that they feel meet the business and technical requirements, have realistic costs and warrant further consideration

c.        Team discussion and comparison of all proposals

d.       Record number of times each proposal appears on a personal shortlist

e.       Shortlist proposals with the highest scores (NB – no predetermined number shortlisted, just those the that team feel warrant further consideration based on scoring)

10.    Notify non-shortlisted vendors

11.    Invite shortlisted vendors to present proposal to Project Team and answer questions

12.    Provide advance questions to vendors

13.    Vendor presentations

14.    Project Team provide individual “pros”, “cons” and “general impressions” of each shortlisted proposal

15.    Consolidate & copy “pros”, “cons” and “general impressions” to Project Team

16.    Review meeting

a.       Comprised of Project Team

b.       Discuss “pros”, “cons” and “general impressions”

c.        If appropriate - identify preferred vendor

17.    Obtain client references and copy to Project Team

18.    Business area select preferred vendor, based on all information available

19.    Obtain Ministerial approval

20.    Negotiate contract

21.    Notify unsuccessful vendors & publish name of successful vendor

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